TERMS AND CONDITIONS FOR SUBMISSION OF TENDER -  IMPORT

 

I.GENERAL

1.a) This is only an enquiry to quote and not an order. This is not transferable.

1.b) Your offer must be submitted in a SEALED ENVELOPE SUPERSCRIBED WITH OUR ENQUIRY NO& DUE DATE. Ensure submission of tender before 11 Hrs IST on the due date. However FAX/E-MAIL modes of communication of offers are also acceptable.

NOTE : Separate envelopes should be used for each enquiry.

2. ADDRESS

a) Your offer should be addressed to:

The Materials Manager, ITI Limited, Kanjikode West, Palakkad-678623 Kerala -India

Superscribe the cover with our 'ENQUIRY NUMBER & DUE DATE'

b) Please ensure that your offer is NOT sent to any other plant/Corporate Office of ITI, which is different from our plant.

c) Your offer should be valid for a period of 180 days from the indicated due date. This is most important. Longer validity preferred.

d) Please indicate the SL No. & code/description exactly as per our enquiry. Any substitute or alternate code quoted should be clearly stated. In case the item quoted is under obsolescence the same may be indicated with best last date of PO and supply feasibility.

3. Late offers are liable for rejection without assigning any reason.

 4.ITI places purchase Orders only on its approved vendors. If you are interested in getting qualified yourself as an approved vendor, please contact the concerned officials in their email-ids given below.

 Components/items used in manufacturing telecom equipments itivdc_pkd@itiltd.co.in  , bsbhat_pkd@itiltd.co.in

Machinery/spare parts for manufacturing plant and process consumables meth_pkd@itiltd.co.in   , mfg_pkd@itiltd.co.in

Machinery/spare parts for PCB plant pcb_pkd@itiltd.co.in  , pcbmeth_pkd@itiltd.co.in   

PCB Chemicals and process consumables pcb_pkd@itiltd.co.in  ,  pcbmeth_pkd@itiltd.co.in  

Others /general ekjayasree_pkd@itiltd.co.in  , pur4_pkd@itiltd.co.in  

II OPENING OF TENDERS

Tenders against our enquiries will be opened on the due date of tender or on the next working day of the due date at 13.30 Hrs IST.  Interested tenderers are welcome to be present during tender opening activity

III PRICES

a) The rate(s) quoted should be firm and applicable to any quantity within our enquired quantity.

b) Rates should be on FCA basis (named place) inclusive of airworthy packing. Indicate currency and Airport of shipment. Named port of shipment should be a Gateway Airport with AIR INDIA Cargo facility.

c) In case of any order on you ordered rate must be firm till completion of the order. This is most important.

i) Handling charges, documentation charges and Inland freight charges or any other expenditure till the item is lifted from the airport of departure should be borne by you. We will be paying only FOB (named port of shipment)/FCA (named place) charges. Quotations must indicate only the basic (Unit) rate and nothing else.

ii) SUBMIT YOUR QUOTATION IN LINE WITH INCOTERMS 2000/REVISED AMERICAN FOREIGN TRADE DEFINITIONS-1941.

IV FREIGHT FORWARDER

In case of an order, all consignments will have to be sent through our Authorised freight forwarder only on Freight collect basis. This is very important. Any deviation should have our specific prior approval in writing.

V AGENTS

a) The name, address, telephone numbers, E-MAIL addresses and Telex numbers of your Indian Agent if any should be mentioned.

b) In the event of an offer from authorised agents on behalf of their principalís relevant documents authorising them, as agents should accompany the offer. Offers without these are liable for rejection.

c) Any changes in agency should be informed to us in time.

d) Agency commission if any, must be indicated separately to enable us to arrange payment of the same here in Indian currency. Agency commission is payable after acceptance of complete ordered quantities.

e) The agency commissions payable, if any shall be explicitly quoted stating whether the same is inclusive or exclusive of FOB price and also the quantum of agency commission payable.

VI LITERATURE

Latest Technical literature/catalogue in English.

VII TERMS OF PAYMENT :

ITI prefers long credit period.  For any variation in payment terms quoted by different vendors, loading in the comparative statement will be made suitably.

a) Payment shall be any of the following:

Letter of Credit with long term usance credit of 180 to 360 days at LIBRO rate/Sight Draft.

b) The improved  Modes of Payment as being practiced in the current International Market feasible for operation by ITI will also be adopted.

In case this not acceptable, indicate all addition charges to be borne by us like Bank charges/ commission, documentation charges etc., to evaluate your offer including the above charges.

VIII INSPECTION

a) Inspection of materials at our works/other standard testing centres authorised by us will be final.

b) In the event of rejection apart from free replacement of material on freight pre-paid basis and the rejected material on freight to pay basis, you are also liable for payment of interest (at 24% per annum) for the period between payment made and replacement received. Any financial loss to us due to Indian Government Policy and procedures on re-export will have to be made good by you.

 

IX WARRANTY

Please note that we are an accredited ISO 9002 company. All our equipment/systems have a warranty of 18 months from the date of despatch to our customer. Hence the warranty of your products should be for a minimum period of 24 months. Within this warranty period, if any of your components/subsystem is found defective during our manufacturing process/System testing/ installation and commissioning/Operation of our equipment in the field, the same is to be replaced free of cost immediately by you. In the case of bare Printed Circuit Board suppliers, the cost of component damaged due to defect in PCBs have to be reimbursed by the PCB suppliers within 60 days from the date of intimation.

X LANGUAGE

All your offers should be in ENGLISH only. Specifications and literature should also be in ENGLISH Only.

XI MAKE

Please indicate manufacturers name and brand of the material offered.

XII ORDERING

a) We reserve the right to reject any or all offers and order full or part quantity without assigning any reasons whatsoever.

Canvassing by bidders in any form including unsolicited letters against tenders submitted or post tender corrections shall render the tenders liable for summary rejection.

XIII SUCCESSFUL TENDERS

Successful bidders will be intimated through letter of intent followed by a firm order or directly by a firm order.

XIV PACKING

Material should be supplied in sufficient air/sea worthy packages with proper sealing to ensure that the goods are received in good conditions free from rust/ corrosion and any transit damages. Packing Materials used must be Eco-friendly. 

XV DELIVERY SCHEDULE

a)       Shipment must be made strictly as per the indicated delivery schedule in the Purchase Order. Any additional/incidental charges due to deviation in number of deliveries without or prior concurrence will be to your account.

b) LIQUIDATED DAMAGE CLAUSE: Time is the essence of contract and the material against an order arising out of this enquiry must be delivered by the supplier according to the delivery schedule indicated in the Purchase order. In case any change, the supplier should inform us in advance and obtain our approval to the revised delivery schedule.

Should the supplier fail to deliver the material or part, thereof as per the delivery schedule or any extension thereof, we shall be entitled at our option either to recover from the supplier a penalty equivalent to (1/2%)(half percentage) of the contract price of the item per week for first weeks and 0.7% per week thereafter for such delay or part thereof  the contract price of the item delayed OR terminate the Contract of Agreement of the balance supply  so delayed and purchase elsewhere at the risk of the supplier.

XVI TEST CERTIFICATE/INSPECTION REPORT

a) Each consignment should be accompanied by Test/Inspection report from the factory.

A general certificate from factory stating that the item has been tested/inspected and found Okay will do.

b) If you are a distributor and in the event of an order on you, the following certificate should be issued along with the supplies.

CERTIFCATE

DATE

This is to certify that the Electronic Components identified by BATCH Code/Lot Code indicated hereunder and shipped along with this certificate, is in accordance with the requirement as per customers order. We certify that other certified records necessary to substantiate this Certification is available with us and may be demanded by Customers inspection up to 5 years from the date of shipment.

1. CUSTOMER ORDER REF. 2. DATE 3. DEVICE TYPE. 4. QUANTITY 5. MARKING ON DEVICE. 6. DATE/LOT CODE:

We agree to follow the format of Conformance Certificate as shown above.

For.........

Authorised Signatory with Company Seal.

To

The Materials Manager

M/s.ITI Limited

XVII BATCH NUMBER

In case of an Order, Components supplied shall be from recent production batch as indicated by the batch number on the components. The batch number shall not be earlier than week 01 of the previous year in which the order is placed.

 

 

XVIII GOVERNING LAW

All disputes arising in connection with purchase order shall be settled under the Rule of Conciliation and Arbitration of the International chamber of Commerce by one or more arbitrators appointed in accordance with the said rules.   Place of arbitration will be in India and language will be in English.

Purchase-Officer-in-charge

Doc Ref: ITI PGT / TERMS2